Admin / Virtual Assistant

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Executive Assistant in Remote

16 days ago
I'm Charlie, the CEO of aThemes, and I'm looking for an Executive Assistant to help me manage my most valuable asset: my time. You will learn the ins and outs of what it takes to run our business and will act as my gatekeeper, handling everything that comes my way and identifying what needs to be escalated, what decisions I have to make and by when. With your support, you will enable me to focus on leading the company and building out our business strategy as we grow.

This is an ideal position for an ambitious executive assistant who’s excited to work closely with a CEO of a growing startup, wants to be involved with all aspects of the business, thrives on driving projects forward with minimal direction and is excited to see the role evolve as the company grows.

About aThemes

We are aThemes and we create well-designed and easy to use WordPress themes and plugins to help people have an awesome online presence. We also run a high-traffic blog about WordPress and online marketing.

Why Work for Us?

  1. We are a 100% remote and nimble team of ten talented people from around the world. 
  2. We are 100% self-funded and profitable since day one. 

  3. We make smart and thoughtful decisions to help us grow at a sustainable pace.

  4. We offer a very autonomous, flexible remote work environment with competitive compensation. 

Your Primary Goals

  1. Enable the CEO to focus on company strategy by handling his inbox, task management, admin and project work.
  2. Manage the team inbox (not technical support as we have a dedicated team for that). You’ll be the first face of the company people will interact with. 

You will be successful in this role if:

  • You love problem solving and thrive in the ambiguous. No two days will be the same and that excites you. One day, you may be asked to research and make recommendations for a new tool, service or project we’d like to explore, and another you might be helping us screen candidates. 
  • You are extremely attentive and run a tight ship when it comes to project management, organization and details. Not even a spelling error can escape your eagle eyes.
  • You have a natural knack for enabling your boss to focus on company strategy and vision by proactively handling all potential distractions. You understand the bigger picture and help them prioritize and stay focused on high value work. 
  • You have a professional and mature communication style that executives trust to represent their voice when responding on their behalf. You are tactful and resourceful and resolve 95% of an executive’s inbox and only escalate the truly necessary. 
  • You pride yourself on your ability to manage up, troubleshooting whatever you can in advance, and presenting possible solutions with research to back up your recommendations. 


  1. 3+ years experience as an executive assistant, preferably to a CEO/Founder within a remote and/or startup environment
  2. Strong attention to detail and highly organized 

  3. Ability to prioritize and manage multiple projects and meet deadlines 

  4. Tech-savvy and quick to learn new things

  5. Proactive problem solver

  6. Professional communicator

  7. Ability to work on own initiative with little direction

To start, we are ideally looking for someone who can commit up to 20 hours a week to this role (with opportunity to increase hourly dependent on your success and mutual fit). 

This is a 100% remote role. You can live anywhere in the world, but you must be available on weekdays between our core working hours of 10am-2pm CET (Central European Time) so you can interact with the CEO and the rest of the team.

Entry-Mid Level
Part Time
Anywhere (100% Remote)

Virtual Assistant in Remote

27 days ago
BBE Marketing
Looking to hire a “highly detailed” virtual assistant. The virtual assistant needs to also be very organized, and will be responsible for a range of tasks, and also reminding me of different things to do. The person needs to be available to work from 8am PST time to 6pm PST time, and be available to work some weekends. This job may require you to work 50+ hours in a week depending on deadlines, and projects. This is a full-time position.
We are looking for applicants worldwide.

Tasks include:
  • Scheduling meetings
  • Managing time-off for employeesHelping to on-board new employees
  • Schedule and book flights
  • Research contact info
  • Take meeting notes
  • Creating reports
  • Help manage online marketing campaigns
  • Helping in managing online projects and contractors
  • Able to make calls when needed
  • Manage my calendar
  • Prioritize the tasks and meetings that are most important for team
  • Helping to communicate to team prioritized tasks, and monthly goals
  • Upload blog posts
  • Answer customer service emails
  • Help manage resumes and store resumes for later
  • Schedule interviews

  • Excellent time management skills
  • Very Strong Attention To Detail
  • Solid organizational skills
  • Strong Communication skills
  • Strong writing abilities
  • Ability to work effectively within a team.
  • Strong work ethic
  • Need to be available to respond to inquiries outside of hours
  • Courage to give honest feedback and also take honest feedback
  • Take ownership, and come up with ideas to improve our company
  • Take time to learn about our industry, customers, and our partners
  • You are thoughtful and clear in your writing
  • You have strong problem solving skills and critical thinking abilities.

Entry-Mid Level
Full Time
Anywhere (100% Remote)
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