Admin / Virtual Assistant

Companies around the world are looking for you. Apply for the remote admin or virtual assistant job you want. Employers and hiring managers are searching for excellent people in administrative and virtual assistant services to be part of their company.

Executive Assistant in United States

3 days ago
Flatfile
At Flatfile, we believe that humans shouldn’t have to struggle to use the data that drives our work forwards. We create beautiful, human-centric experiences to remove the barriers between people and data. We’re automating every repetitive and painstaking process involved in teaching machines what data is and where it should go.

What do a grocery store, early stage e-commerce startup, and Fortune 500 insurance company all have in common? They are all Flatfile customers, for one.

Regardless of segment or geography, accessing usable data quickly is a baseline requirement for operating your business today. Flatfile serves as a crucial bridge between messy, 3rd party data and our customers’ systems. We call this data onboarding, and we view it as both a challenge and an opportunity to serve every company in the world.

Want to join us?

We're not just looking for someone to punch a clock. We crave your diverse perspective and your desire to solve the most unique challenges at the intersection of data and design.

Mid Level
Full Time
Americas

In-house Counsel in US

13 days ago
Deliverr
Our Mission:

Large marketplaces like Amazon have trained us to expect products delivered to our doorsteps within 1-2 days at no extra cost.  As a result, millions of sellers on other marketplaces are falling behind, unable to cost-effectively deliver products to their customers.  Our mission is to transform the $8-12B fragmented and outdated logistics industry, and build an intelligent, asset-lite network that enables any online seller to offer fast, affordable fulfillment.

Our Team:

How we arrived at Deliverr is different — we are violinists, economists, ex-consultants, journalists, and more.  What unites us together is the Deliverr factor: a bias for action, curiosity, and entrepreneurial ownership.  We're looking for intelligent, driven, and passionate people to help make our vision a reality.  We’re based in the heart of San Francisco and building teams around the globe — backed by leading Silicon Valley venture capital firms.  If you are excited about joining a people-first company that is driven to power the future of online retail, — we're looking for you.  Are you ready?

We are looking for an In House Lawyer to partner with our Executive Team to provide legal counsel around our vision, goals and strategies. The In House will manage legal and reputational risk and ensure that the practices, policies and operations of the company meet all legal and regulatory requirements.

 

What you’ll do:

  • Provide the legal and regulatory expertise to decision-makers across the company to support Deliverr’s success.
  • Draft, reviews, and approve policies and procedures, regulations, bylaws, and other legal documents. (Data privacy, data governance and records management, international, finance, tax, litigation, intellectual property, human resources and labor and employment matters.)
  • Oversee the selection, retention, management, and evaluation of all outside counsel.
  • Advise on legal aspects of the company’s current and future business structures and legal entities.
  • Support intellectual property protection and assist in developing legal strategy regarding patent litigation.
  • Apply effective risk management techniques and offer proactive advice on possible legal issues.
  • Assist with reviewing and drafting legal documents for the corporation(s)
  • Vendor Management: Ensures maintenance of procurement forms and review of vendor-drafted forms.
  • Participate and advise in strategic initiatives and advise on business model changes.
  • Monitor the compliance marketplace to spot new trends, rules etc.
  • Coordinate with outside counsel on fundraising documentation and diligence.
 

What we're looking for:

  • 8+ years of practice as an attorney with an established law firm or governmental entity, preferably in ecommerce/logistics.
  • Proficient legal experience dealing with regulatory agencies and outside counsel.
  • Highly detailed, well-organized, and strong problem-solving ability.
  • Must be admitted to a recognized bar within the United States.
  • Strong interpersonal and presentation skills, along with the ability to communicate effectively with others at all levels of the organization.
  • Attention to detail and the highest standards for accuracy and precision.


Deliverr is featured in LinkedIn's 2020 Top Startups List!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, gender identity, sexual orientation, age, marital status, veteran status, disability status or any other legally protected status. Deliverr is committed to providing reasonable accommodations for candidates with disabilities through the hiring process.


Senior Level
Full Time
Americas

Executive Assistant in Netherlands

16 days ago
Bird
Bird is a global team guided by a shared vision: to make cities more livable through safe, sustainable electric mobility. From our first e-scooter ride in 2017 to the thousands of rides taking place every day, our passionate team and award winning custom vehicles have helped riders complete hundreds of millions of carbon-free trips in more than 250 cities around the world. And we're just getting started.

Bird is offering a unique opportunity for a detail-oriented Executive Assistant to join a fast-growing startup. We are looking for someone who brings order to the chaos of our executive's life, is extremely proficient with time management, and can shift gears rapidly.

Responsibilities

  • Be the gatekeeper of time, understanding priority of requests and tactfully managing the experience of those with whom the executive interacts
  • Plan & coordinate external facing meetings, which may include cross functional teams and outside vendors ensuring the executive is informed & successful
  • Review, proofread, and format all correspondence to ensure accuracy and completeness, as well as consistency
  • Plan & coordinate travel, all hands planning, internal events, off-sites and other related activities
  • Assist with the full life cycle of recruiting including booking interviews, liaising between the hiring team and the candidate, and coordinating on-boarding of new hires
  • Be available and responsive to the global nature of the business

Requirements

  • Bachelor's Degree and at least 5 years of experience
  • Experience in communicating and interacting with executive level personnel
  • Project management experience including tracking and reporting skills in a dynamic fast paced environment
  • Experience managing confidential and private information with discretion, judgement and diplomacy
  • Experience working with and scheduling executive presentations, meetings, conferences, global travel arrangements, and calendar management, organizing timely submission of key reports and presentations for executive meetings

Preferred Qualifications


  • Infectious positive energy
  • Ability to maintain calm under pressure 
  • Demonstrated ability to work in a high-volume, fast-paced environment with minimal direction

Culture at Bird

We're an ambitious, smart and open-minded team that is passionate about our mission. Each day is unlike the last, as we’re constantly moving forward, challenging each other, and working together to create the future of micro-mobility.

Perks up

We want people to succeed at Bird, so we give our teams plenty of time off to relax and recharge. We also offer a generous employer-paid healthcare package, childcare support, pre-tax spending accounts, mental health resources, a work from home stipend, a wellness stipend, and a whole host of other out of the box benefits that meet you where you are.

Bird is the world

Bird stands for a culture of inclusion. We celebrate different backgrounds, experiences, and perspectives —encouraging everyone to bring their authentic selves to work. We have a diverse environment that empowers our team to feel comfortable when they voice their opinions. For these reasons and more Bird is a proud equal employment opportunity employer. We welcome everyone regardless of their race, color, religion, sex, national origin, age, disability, veteran status, or genetics, and we are dedicated to providing an inclusive, open, and diverse work environment.

Mid Level
Full Time
Europe

Executive Assistant in Remote (USA)

1 month ago
Double
Our community of entrepreneurial, best-in-class Executive Assistants are productivity experts. They partner with leaders from a spectrum of industries, using cutting-edge technology, developed with their direct input.

Double Executive Assistants decide how many leaders they wish to support, and we work with them to find partnerships to suit their work styles and experience. We also promote collaboration. Our community of Executive Assistants is in close communication, networking, and sharing tips, new tools, and best practices.

If you are a detail-oriented, tech-savvy Executive Assistant, and our community sounds like a place to thrive and do your best work, we’d love to hear from you.


About Double


At Double, we believe that having a great Executive Assistant shouldn't be a luxury for the lucky few.

Our mission is to help leaders save at least 2 hours per day by matching them with the perfect remote Executive Assistant to fit their needs. We also create the best tools for clients and Executive Assistants to communicate and collaborate efficiently together.

To learn more about Double please visit www.withdouble.com


About The Position


As a double, you will be the sole Executive Assistant of several clients ideally based in your timezone. Our clients are mainly entrepreneurs, C-levels, or investors looking for real business partners to help them achieve their best work and win back time in their day.
Their requests vary from inbox management to scheduling, travel planning, research projects, and other administrative tasks.

  • This is a 1099 - Independent Contractor position and does not include benefits
  • Hourly compensation starts at $21.00 per hour and increases based on your years of relevant experience and your geographical location
  • All work is fully remote, assistants need to be based in the United States
  • Executive Assistants are available from Monday to Friday, at least 15 hours per week and up to 35 hours per week
  • Executive Assistants are available to respond to new messages and requests from their executives within 2 hours of receiving them during business hours


About You


You are an exceptional Executive or Administrative Assistant who:

  • Has a college degree and at least 2 years of experience in Executive Assistance (freelance + remote experience preferred) or at least 5 years of Experience in Executive Assistance without a college degree
  • Is passionate about helping executives perform at their best
  • Is fully proficient with the Google Apps, Microsoft Office Suite, and can quickly pick up new software tools
  • Has impeccable time-management and communication skills (written + spoken)
  • Thrives in dynamic environments and focus on continuous improvement
  • Wants to join the Double movement and engage with the community


Benefits & Perks

  • A community of experienced EAs to get coaching and support in achieving your professional goals
  • Hourly compensation starts at $21.00 per hour and increases based on your years of relevant experience and your geographical location
  • Autonomy to determine which executives you support, and the flexibility to determine your own work schedule
  • Performance incentives
  • Paid training & tools from our team of experts
  • Opportunities to evolve in the organization

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
Mid Level
Part Time
Americas
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